The Travel Manager’s Guide: Managing the Chaos of Workforce Lodging

Aug 27, 2021 | Tips & Resources

Companies across industries struggle to find high quality, affordable lodging options for traveling employees. Administrators can spend hours looking for lodging accommodations, and once they find an option that works, they’re still tasked with negotiating rates, booking rooms, and managing reservations and reconciliation.

Our newest eBook for travel managers details a few of these challenges. Here’s a sneak peak of a few of the challenges travel managers face and some proposed solutions.

What goes into workforce lodging management?

●      Reporting and reconciliation: Travel managers are responsible for monitoring the reservations and invoices of multiple employees. With the amount of details involved in each reservation and invoice, it’s easy to miss job codes, overlook surprise errors, and reconcile unauthorized charges.

●      Finding and negotiating the best rates: Comparing different rates and negotiating with hotels to decrease rates adds time and stress to the booking process, and travel managers sometimes have to settle for a property that’s not ideal for employees.

●      Ensuring traveler safety: Traveler safety and risk management are more important now than ever. Every company is required to provide duty of care to teams traveling on behalf of the company.

●      Creating and reinforcing a travel policy: A corporate travel policy is essential for managing the expenses associated with business travel. Travel managers are responsible for making sure that hotel reservations comply with these policies, which becomes difficult when managing all of the other aspects of employee travel.

Travel managers across industries need a streamlined solution to ensure rates stay consistent, and that employees can get the lodging support they need on the road. CLC Lodging simplifies lodging program management so that travel managers can focus on their business.

Looking for solutions for these workforce lodging challenges? Download and read the full guide here.



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